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Get More Work Done In Less Time
How to be so efficient at your job you get to go home early - guilt free!
Fri, 1 Apr 2016 12:00:00 PDT

Everyone wants to be productive but not everyone is sure how to go about it. Tasks at your job can quickly pile up and become overwhelming, adding to your stress. You might wonder how you'll ever get it all done.

Often the key to being productive is actually about choosing priorities. Getting things done is not always as effective as getting the right things done in the right order. That is because of something called the Pareto Principle, or more commonly known as the 80/20 rule, where 20% of your work will produce 80% of the results you desire. You can actually learn to use this to your advantage and create momentum. When you organize your various tasks in order of importance, then you'll know which tasks to tackle first. Looking at a long to-do list can be daunting, but breaking it up and determining priorities will relieve your stress and help you get things done faster. Let's take a look at how Perinote can help.

What we want to do first is organize all our tasks into a smart workflow. How do we do that? By creating a Perinote task item for each and every thing on our mind. Get them out of your head and into Perinote. Next, we group these tasks, which will help us prioritize them into a smart workflow. This way we will spend more of our time on the work that will produce more of our desired results.

You might be wondering what groups you should make. At Perinote we are fans of the "Eisenhower Matrix". It was a system used by US president Dwight Eisenhower to prioritize tasks based on their level of urgency and importance. The tricky thing is deciding what is important and what is urgent, because like Eisenhower himself said, "What is important is seldom urgent and what is urgent is seldom important". It helps to think of it this way, urgent tasks require immediate attention and truly cannot wait, while important tasks are things that contribute to the bigger picture and help bring us a step closer to our goals.

This simple and effective technique is easy to implement in Perinote by creating four groups as follows:

In Perinote, there are a couple ways to handle making groups. The easiest would be to simply group your tasks in the task list and adding a "header" task to each group to visually separate the groups. The header task is just another item in the task list but you treat it as a header rather than a task. It could look something like this:

Alternatively, you can use the Perinote tags feature. Create a tag for each of the four Eisenhower boxes. Then, for each task you create, tag it with one of the tags. When you want to look at the tasks for a particular tag, all you need to do is open the folder for that tag. From there you can rearrange that group of tasks, mark them complete as you do them, etc.

The truth is, successful people are really just productive people who have created systems to help them be efficient, stay organized and prioritize their activities. They are also the ones who get to leave work early, totally guilt free.

To learn more about Eisenhower and his productivity tricks check out this Life Hacker article by Thorin Klosowski:
Dwight Eisenhower's Best Productivity Tricks

(NB: this post has been updated, changing the term Category to Tag, reflecting the current Perinote terminology. 30 Oct 2016)


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